Before you begin.
A personal video conferencing server built on BigBlueButton technology and CLOUD4Y resources allows you to hold meetings, webinars, and online meetings with your colleagues and clients. The main advantage you get is the freedom to manage and plan online events. It is also worth noting the security and stability of the service, your data are on virtual servers that only you have access to. So, with the proper settings of your server, you can be sure that there will be no data leaks, access to them by third parties and compromise from competitors.
What is necessary in the beginning
First of all, you need to create a request for a video conferencing server from your manager. Please note that there are minimum requirements for the characteristics of such a server from the BigBlueButton developer:
| The number of participants | minimum required CPU | minimum required RAM | minimum required Storage |
minimum required Internet speed |
|---|---|---|---|---|
| 1-20 | 4 | 8 Gb | 40 Gb | 20 mg bit/sec |
| 20-50 | 8 | 16 Gb | 80 Gb | 50 mg bit/sec |
| 50-100 | 16 | 32 Gb | 120 Gb | 100 mg bit/sec |
We recommend that you choose your resources carefully to ensure that your conferences run smoothly without delays, lags, or crashes.
Once you have access to your server and the BBB control panel, you can start creating a new videoconference.
First videoconference
Creating a conference is a fairly simple task for which you'll need to follow a number of simple steps.
Create a new room.
- Set up the new room as shown in the screenshot
- After creating the room, you need to notify your colleagues about the date and time of the conference. To do this, we recommend creating a meeting in Outlook, and sending a link and an access code to the conference.
- At the appointed time, log in to the server under your account, select the room you created and click "Start".
- After the invited participant joins the videoconference using the link, he/she will also have to enter the access code, which you will send him/her along with the link.
Additional options - video conference recording
It often happens that an employee has no time to join a conference. Don't despair. You have an opportunity to record a conference and provide access to the recording to third parties.
- To record, during the start of the conference click the button at the top of the page "Start Recording". When the question "Do I have to start recording" pops up, select "Yes". You do not need to take any further action until the end of the conference. A video recording file will be automatically generated and made available in a special section.
- After the conference ends, in 10-15 minutes the recorded file will be available in the "All Recordings" section. You can now provide a link to the recording to anyone you wish.
This is the end of the creation of your first videoconference.
